Being the person responsible for procurement in a company places you in charge of one of the most critical aspects of its success. You are expected to make sure that nothing misses in the operations of different departments, and to make sure that you stick to the set budget in the acquisition of those items. You most likely know what is expected of you on a daily basis, but sometimes reminders are ideal. In your daily activities, you may end up making some mistakes that make your work much harder to do. By addressing them, your work becomes much easier to perform.
You could easily spoil your relationships with the suppliers. Managing supplier relations is a critical duty of a procurement official. The fastest way to spoil those relationships is to insist on receiving the lowest prices on each item. Your motivations may be to protect your business, but they too need to do the same. You therefore need to be more tactful in your approach, and know when to ask for lower prices, and when to take their offer. You cannot burn through suppliers in the market with no blowback at some point. You should instead think of the long term relationship. When you agree on prices that benefit both parties, they will, in turn, treat you to timely deliveries, more discounts and other offers, and better handling of your items. When you are asking for better prices, always make sure you do not demand something they cannot sustain.
You may also fail to find out the changes in the market. There may be reviews of the prices charged for the items you buy. It is unusual for a supplier to let you know there are new and cheaper prices on offer. You, therefore, need to be aware of the developments in the procurement world.
You should also not fail to utilize technology. Technology has introduced changes in the procurement world that make operations run smoother, and help identify new opportunities for growth. You need to avoid being left in the Stone Age. Through technology you will manage to minimize your expenses, and make your operations more efficient. If you use digital invoices, for example, you save yourself printing and delivery costs. You will also receive your payments much faster. There are procurement department software you can also implement in the organization. You get to incorporate all the activities of the department, and network with suppliers and other stakeholders. It is how you will place orders, track their delivery, make payments online, and manage your inventories better.
Procurement affects all areas of an organization, and so improvements in that department spell improvement everywhere else.